How teams work on urlf.ly
A team has a name, one owner, and the people the owner or an admin invites. Links created for the team appear in the dashboard of everyone on it, next to their own links, and the dashboard list can be filtered to show one team. Everyone on the team can also open the stats page of each team link.
Personal links stay private. A link only becomes a team link when you choose the team while creating it. Nobody shares a password: everyone keeps their own login, so you can remove one person without affecting the others.
The four roles
- Owner. Everything an admin can do, plus inviting, promoting, and removing admins, handing the team to another member with Make owner, and deleting the team. Each team has exactly one owner.
- Admin. Invites people as members or read-only, changes their roles, removes them, and can edit or delete every link in the team.
- Member. Creates links in the team and can edit or delete the links they created. Sees all team links and their stats.
- Read-only. Sees the team’s links and their stats, but cannot create, edit, or delete them.
How to set up a team
- Sign in, open the dashboard, and go to Teams.
- Under New team, enter a Team name and press Create team. You are its owner.
- Open the team. Under Invite a member, enter an Email address, pick a Role, and press Send invitation.
- The person gets an email with an invitation link. The team page also shows the link once, so you can share it yourself if the email does not arrive.
- They open the link, sign in or sign up with the invited email address, and press Join team.
- To add a link to the team, choose the team in the Team list when you create the link.
Pending invitations are listed on the team page until they are accepted, and you can remove them there.
When people leave or a team ends
Anyone except the owner can leave a team with Leave team. When a person leaves or is removed, the links they created stay in the team. The owner cannot leave; they first hand the team to someone else with Make owner, and then become an admin.
If the owner deletes the team, nothing is lost: each team link becomes a personal link of the person who created it.
Good uses for teams
- Marketing teams. Keep campaign links in one shared list, with editors as members and stakeholders as read-only.
- Agencies. One team per client, so each client’s links and stats stay separate.
- Shared inboxes and support. Fix a broken destination even when the colleague who made the link is away.
Limits to know
Each account can own up to 3 teams, and a team can have up to 20 people, counting pending invitations. Each person on a team needs their own paid account. Someone on a free account cannot accept an invitation or see the team’s links.
A link’s team is chosen when it is created; the Edit page does not move links between teams or back to personal. Invitations go to one email address, and only an account with that address can accept them.
Creating and joining teams is part of the paid plan. You can upgrade from your dashboard.
Frequently asked questions
What roles can people have on a team?
Owner, admin, member, and read-only. The owner manages everything, admins manage members and all team links, members create and manage their own team links, and read-only people can only view.
Does everyone need their own account?
Yes. Each person joins with their own account, using the email address the invitation was sent to. Each person on a team needs their own paid account. Someone on a free account cannot accept an invitation or see the team’s links.
How many people can be on a team?
Up to 20 people per team, including the owner and pending invitations.
What happens to links when someone leaves?
They stay in the team. Links only leave the team if the owner deletes it, and then each link becomes a personal link of the person who created it.
Can I see stats for team links?
Yes. Everyone on the team, including read-only people, can open the stats page of each team link.